EventCAT OnlineMeeting Onboarding Guide for Google Meet Seminar Live Translation

What does this guide cover?

This guide explains how to set up real-time AI translated subtitles using EventCAT OnlineMeeting with Google Meet.Meeting hosts can begin the setup via the following link:
https://eventcat.com/en

1. Log in or Sign up

• Existing Users: Log in using your email and password
  
  

• New Users: Create an account by entering your email and password
  
  

2. Create a Meeting and Set Up Translation

• Click the Invite AI Interpreter button
  
  

• Choose a translation model:
  
  

  • Swift: Faster processing speed
    
    

  • Wise: Higher translation quality
    Related article: What’s the difference between the Swift and Wise models?

• Paste the link of your Google Meet meeting room
  
  

• Select the spoken language and target translation language
  
  

• For meeting security, you can enable Passcode or IP Address Whitelist
  
  

• Create a new glossary or select an existing one and confirm
  Related article: What is a glossary?
  
  

After confirming all final meeting information, click Invite AI Interpreter and wait for the bot to appear in the meeting room waiting area (approx. 20 seconds).
Do not leave the translation screen — subtitles are only displayed there.

3. Approve AI Interpreter Entry

• When a pop-up appears in the bottom right corner of your Google Meet meeting room, click Admit to let the EventCAT bot join the meeting.

Important Notes

• Once the AI bot joins the meeting, a subtitle link is automatically shared in the Google Meet chat window.
  Participants can click this link to view real-time subtitles.
  
  

• Each participant can choose their preferred language to read translations individually.
  
  

“There’s an easier way — use calendar invites!”

Besides pasting the meeting link manually, you can also add bot@eventcat.com as a guest in your Google Calendar or Outlook meeting invite. The interpreter bot will automatically join the meeting, and subtitles will be provided in real time — no extra setup required.

The subtitle link will be shared via the Google Meet chat window.

• Related article: EventCAT Calendar Bot – Get subtitles automatically with one invite
   (This feature is available to paid plan users.)

“Use the Google Chrome Extension for instant setup!”

Forgot to invite the interpreter bot before the meeting, or need real-time translation on the spot? You can instantly invite the AI interpreter bot directly from the Google Meet screen using the Chrome extension.

• Related article: How to quickly invite the EventCAT bot using the Chrome Extension

4. Overview of Key Features on the Translation Screen

Screen Layouts

• Classic Layout: Simple and clean
  
  

• New Layout: Improved subtitle interface
  

Quick Start Guide

• A simple feature tour for first-time users
  

Participant View

• See who’s viewing the translation screen
  
  

• Check participant regions via their IP addresses
  

Bot Auto-Exit Settings

• Set the EventCAT bot to automatically leave after the meeting
  

Customer Support Access

• Reach out immediately if an issue occurs during the meeting
  

Settings Panel Includes

• Light Mode / Dark Mode toggle
  
  

• Subtitle display options and font size adjustments
  
  

• Change subtitle language to your preferred one
  
  

5. Download Subtitles After the Meeting

• After the meeting ends, you can download subtitles in your chosen language.
• Multilingual subtitle downloads are supported from a single meeting.
• Data Security Notes
  • Subtitle scripts and recording data are stored according to your settings in:
     EventCAT Dashboard > OnlineMeeting > Settings

Options include:

• Immediate deletion
  
  

• 7-day storage
  
  

• Permanent storage

Please review and confirm your own data retention settings to ensure security.

Additional Support

Using Zoom or Microsoft Teams too?
No worries — EventCAT supports those platforms as well.

• Related article: How to use EventCAT with Zoom
• Related article: How to use EventCAT with Microsoft Teams
• Need further assistance?
  Contact us at contact@eventcat.com