EventCAT OnlineMeeting Onboarding Guide for Zoom Online Call Live Translation

What does this guide cover?

This guide explains how to set up real-time AI translated subtitles using EventCAT OnlineMeeting on Zoom.
 Meeting hosts can begin setup through the following link: https://eventcat.com/en

1. Log in or Sign up

• Existing Users: Log in with your email and password
• New Users: Create an account by entering your email and password

2. Create a Meeting and Set Up Translation

• Click the Invite AI Interpreter button.
• Choose a translation model:

• Swift: Faster processing speed

• Wise: More refined quality

Related article: What is the difference between the Swift and Wise models?

• Paste the link of the Zoom meeting you created. Select the spoken language and the target translation language.
• To enhance security, you can enable Passcode or IP Address Whitelist features.
• Create a new glossary or select an existing one, then confirm.

Related article: What is a glossary?

After reviewing the final meeting details, click Invite AI Interpreter and wait for the interpreter bot to enter the Zoom waiting room (takes up to 20 seconds).
Important: Do not leave the translation screen — subtitles will only display there.

3. Approve AI Interpreter Entry

When a pop-up appears in Zoom, click Approve to admit the AI interpreter bot into the meeting.
 Then, approve Allow Recording — this is required for translation to function properly.

Important Notes

• Both Admit and Allow Recording must be approved in Zoom for EventCAT to work. If either is not approved, subtitles will not be provided.
  
  

• After the AI bot joins the meeting, the subtitle link will be automatically shared via the Zoom chat window. Participants can click the link to view subtitles.
  
  

• Each participant can choose their preferred language to read the translated content as text.

4. Overview of Key Features on the Translation Screen

Screen Layout Options:

• Classic Layout: Simple and clean view
  
  

• New Layout: Enhanced subtitle UI
  

• Quick Guide
   A simple tour for first-time users
• Participant View
  Check the list of participants currently accessing the subtitle screen; see their region based on IP address
• Bot Auto Exit
  Set the EventCAT bot to leave automatically after the meeting
• Customer Support
  Contact support immediately if an issue arises during the meeting
• Settings Panel

• Switch between Dark Mode and Light Mode
  
  

• Adjust subtitle display style and font size
  
  

• Change subtitle language to the language you want to read
  

"There’s an easier way—use calendar invites!"
Besides pasting the Zoom link, you can also invite bot@eventcat.com as a guest in your Google Calendar or Outlook invite. The interpreter bot will automatically join the meeting, and real-time subtitles will be provided without any additional setup.
 

The subtitle link will also be shared in the Zoom chat.

Related article: EventCAT Calendar Bot – Get real-time subtitles with just one invite
(This feature is available to paid plan users only.)

5. Download Subtitles After the Meeting

• After the meeting ends, you can download subtitles in the language of your choice.
• Multilingual subtitle downloads are also available from a single meeting.
• Note on Data Security
  • Subtitle scripts and recording data are stored based on your settings in EventCAT Dashboard > OnlineMeeting > Settings.
    You can choose to have them:

• Deleted immediately
  
  

• Stored for 7 days
  
  

• Stored permanently
  

Please review your data retention policy for security purposes.

Additional Support

• Using Google Meet or Microsoft Teams too? Don’t worry — EventCAT supports them as well.

• Related article: How to use EventCAT with Google Meet

• Related article: How to use EventCAT with Microsoft Teams

• Need further help? Contact: contact@eventcat.com