What does this guide cover?

This guide explains how to set up real-time AI translated subtitles using EventCAT OnlineMeeting with Microsoft Teams. Meeting hosts can begin setup via the following link:
https://eventcat.com/en

1. Log in or Sign Up

• Existing Users: Log in with your email and password
  
  

• New Users: Create an account by entering your email and password
  
  

2. Create a Meeting and Set Up Translation

• Click the Invite AI Interpreter button
  
  

• Select your preferred translation model:
  

  • Swift: Fast processing speed

  • Wise: More refined quality
    

  • Related article: What’s the difference between the Swift and Wise models?
    
    

• Paste the link of the Microsoft Teams meeting room you created

• Choose the spoken language and the target translation language
  
  

• For added security, you can enable Passcode or IP Address Whitelist
  
  

• Create a new glossary or select an existing one, then confirm
• Related article: What is a glossary?
  
• After reviewing all meeting details, click Invite AI Interpreter and wait for the interpreter bot to enter the waiting room (approx. 20 seconds).
  Do not leave the translation screen — real-time subtitles will be displayed there.

3. Approve AI Interpreter Entry

• When a pop-up appears in the Microsoft Teams meeting room, click Admit to allow the EventCAT bot to join.

• You must also approve the Allow Recording prompt that follows to ensure the translation function works properly.

Important Notes

• If you are using Microsoft Teams with a paid plan, the subtitle page link is automatically shared in the chat window.
  
  

• If you're using the free plan, the link won’t be shared automatically. In this case:
  
  

  • Manually copy the subtitle link displayed on your screen and paste it into the Teams chat
    
    

  • Participants can click or copy the link to access the translation page
    
    

4. Overview of Key Features on the Translation Screen

Screen Layout Options

• Classic Layout: Simple and clean
  
  

• New Layout: Enhanced subtitle UI
  
  

Quick Start Guide

• A basic tour for first-time users
  

Participant View

• View a list of users currently accessing the subtitle screen
  
  

• Identify participant regions using IP addresses
  

Bot Auto Exit

• Set the EventCAT bot to automatically leave after the meeting
  

Customer Support Access

• Instantly contact support if an issue arises during the meeting
  

Settings Panel

• Toggle between Light Mode and Dark Mode
  
  

• Adjust subtitle display style and font size
  
  

• Switch subtitle language to the one you prefer to read
  
  

“There’s an easier way — use calendar invites!”

Instead of pasting the meeting link, you can simply add bot@eventcat.com as a guest in your Google Calendar or Outlook invite.
 The interpreter bot will automatically join, and real-time subtitles will be provided without extra setup.
 The subtitle link will be shared via the meeting chat window.

•  Related article: EventCAT Calendar Bot – Get real-time subtitles with one invite
   (Available for paid plan users.)

5. Download Subtitles After the Meeting

• After the meeting ends, you can download subtitles in your preferred language. Subtitles in multiple languages can be downloaded from a single meeting.
• Data Security Notes

• Subtitle scripts and recorded data are stored based on your preferences at:
   EventCAT Dashboard > OnlineMeeting > Settings

Storage options include:

• Immediate deletion
  
  

• 7-day storage
  
  

• Permanent storage

Please review your data retention policy to ensure compliance with your security needs.

Additional Support

Using Zoom or Google Meet too? No worries — EventCAT supports them as well.

• Related article: How to use EventCAT with Zoom
•  Related article: How to use EventCAT with Google Meet
• Need more help?
  Contact us at contact@eventcat.com